DATA OR RECORDS RETENTION
School district records shall be housed in the central administration office of the school district. It shall be the responsibility of the superintendent to oversee the maintenance and accuracy of the records. The following records shall be kept and preserved at a minimum according to the schedule below:
• Secretary's financial records Permanently
• Treasurer's financial records Permanently
• Minutes of the Board of Education Permanently
• Annual audit reports Permanently
• Annual budget Permanently
• Permanent record of individual pupil Permanently
• Records of payment of judgments against the school district 20 years
• Bonds and bond coupons 10 years
• Written contracts 10 years
• Cancelled warrants, check stubs, bank statements, bills, invoices, inventories and related records 5 years
• Program grants As determined by the grant
• Nonpayroll personnel records 7 years
• Payroll records 3 years
Employees' records shall be housed in the central administration office of the school district. The employees' records shall be maintained by the superintendent, the building administrator and the employee's immediate supervisor.
The permanent and cumulative records of students currently enrolled in the school district shall be housed where they can be maintained securely and efficiently for the district’s needs.
The superintendent may store any or all school district records electronically.
Cross Reference:
203.04 Secretary
204.11 Meeting Minutes
402.06 Employee Records
507 Student Records
1003 Public Examination of District Records
